Customise our ready-to-use template, complete with the event's key benefits for both you and your company. Simply copy and paste it into a Word document or email, and share it with your supervisor to get the green light for attending Business Travel Show Asia Pacific.
Subject: Request for approval to attend Business Travel Show Asia Pacific 2025
Dear [Boss's name],
I am writing to seek your approval to attend the Business Travel Show Asia Pacific 2025, which will take place 16-17 April at Marina Bay Sands, Singapore. This event, organised by the BTN Group, is the only dedicated conference and exhibition in the region tailored specifically for corporate travel managers and buyers.
The Business Travel Show Asia Pacific is a unique opportunity for me to gain industry-leading insights, connect with peers, and explore innovative solutions that can directly enhance our corporate travel programme. As a hosted buyer, I would be eligible for exclusive benefits, including airfare, accommodation, and other travel costs, in exchange for committing to 10 pre-scheduled, 15-minute appointments with selected suppliers.
The key benefits of my attendance include:
- Cutting-Edge Education: With 12+ curated educational sessions led by global industry experts, the event covers essential topics such as cost optimisation, travel policy innovation, sustainability, and the latest in travel technology. These actionable insights will directly benefit our travel programme.
- Supplier Connections: Through the hosted buyer programme and on-site exhibition, I can engage with over 50 leading travel suppliers, including airlines, hotels and technology providers. Interacting with these exhibitors will help us stay informed about the latest innovations and identify solutions that can enhance our travel programme’s effectiveness.
- Peer-to-Peer Networking: With over 200 qualified corporate travel managers in attendance from across the APAC region and beyond, this event provides an unparalleled platform to share insights, address challenges, and develop professional relationships. These connections will offer ongoing opportunities for collaboration and knowledge exchange.
In addition to the broader benefits of attending, I have outlined specific objectives that align with our department’s goals and strategic priorities:
- [Insert personal goal 1]: For example, identifying solutions to streamline booking processes or enhance traveller satisfaction.
- [Insert personal goal 2]: Building supplier relationships that could lead to cost-saving opportunities or improved service delivery.
- [Insert personal goal 3]: Gaining insights into sustainability practices and tools that support our organisation's ESG goals.
Attending Business Travel Show Asia Pacific will enable me to return with actionable strategies to optimise travel spend, improve duty-of-care compliance, and enhance traveller satisfaction. The ideas and connections gained will help us stay ahead of industry trends and implement best practices that align with our organisational objectives.
To ensure the company gains maximum value from my participation, I will:
- Provide a detailed post-event report summarising key takeaways, actionable recommendations, and potential supplier partnerships.
- Share relevant insights and strategies with the team to drive improvements in our travel programme.
- Follow up with supplier connections to explore cost-saving opportunities or innovative solutions.
Given the comprehensive nature of the event and the hosted buyer programme’s cost efficiency, I am confident that attending will deliver significant value to our organisation. I would be happy to discuss this further or provide additional details as needed.
Thank you for considering my request. I look forward to your approval.
Best regards,
[Your full name]
[Your job title]
[Your contact information]
